Late availability & offers wizard
You can add your late availability and special offers straight onto your page in under 2 minutes. Just enter the details, choose which pages you want it to appear on and pick the relevant tags and your updates will go live the next morning.
It's really easy to do but we've written a step-by-step guide below. If you have any problems please contact your partnership manager. Please note that it's only possible to have one late availability and/or offer text on a particular page at a time.
Examples of good details text:
We don't consider ongoing price reductions, child prices or price ranges as an offer - e.g. if there is always £30 off a £500 holiday, or if child prices are always 10% less than adults, or if winter dates are always 20% cheaper than summer dates. In these cases, please update your page's pricing to show the range or new price.
However, if you always offer free bicycle hire to anyone arriving by train (for example) then this is something we are happy to keep on the site for a long period. Please enter an end date 6-12 months in the future and remember to re-visit your deal before it runs out to extend the end date. The end date is the only field you can edit after a deal has gone live.
The first departure for my late availability is in 2 weeks' time - is that the start date?
The 'going live' date is the date you want your text to start appearing on your page on Responsible Travel. In almost all cases you will use today's date.
How late is late availability?
We class late availability as departing within the next 3 months. You can add a special offer for departures after this time but late availability will not be put live if they are later than this.
Why isn't my text appearing on my page?
It will be 'pending' until approved. We check these and change the status to 'live' each working day. Our site is then updated overnight and new text will appear on the site the next morning (UK time). It may be delayed if it's the weekend, a Bank Holiday or if the wording you've used isn't clear and we have to check it. You can see whether it's live or not by logging in to the console and clicking on the 'last minute & offers' tab, which shows the status as live or pending. If you think it should have gone live already but is still showing as pending please contact your partnership manager. Please note that it is not possible to have more than one late availability /offer text on a particular page at the same time.
What will my page look like?
See our examples below.
Special offer on a product page
Late availability on a product page
On a tag/results page
See more examples on our main late availability and offers pages.
It's really easy to do but we've written a step-by-step guide below. If you have any problems please contact your partnership manager. Please note that it's only possible to have one late availability and/or offer text on a particular page at a time.
Sections in this guide:
- Step-by-step guide
- Updating or removing deals
- A note on style
- Frequently Asked Questions
- Examples
- Help!
Add your offer or availability in 10 very quick steps
- Log in to the console
- Go to the 'Last minute & offers' tab, where any you've previously entered will be listed.
- Click 'Add new'.
- Enter a name. This won't appear on the site. Consider mentioning the holiday name (and/or ref), the months/offer and when it's valid. See the style section below for examples.
- Select a type. Choose from:
- 'Last minute' (for departures within the next 3 months)
- 'Special offer' (e.g. discounts, get an extra day free, or free bicycle hire if you arrive by train, etc)
- 'Last minute and offer' (offers for departures within the next 3 months)
- Enter the details.
- This text appears on each holiday page that you choose and should only talk about the specific details of the offer (preferably discount amount rather than percentage) or late availability (specify departure dates/month).
- Please do not add general marketing information about the holiday, and do not use CAPITALS, abbreviations or exclamation marks.
- Think about the wording from the visitors perspective. Make it short and straight to the point with a call to action. It's better to use an actual amount off rather than a percentage if there is money off. Please be clear whether an offer is for bookings made within a certain period or holidays taken within that period.
- See the style section below for examples.
- Choose the display dates that your deal will be shown on your holiday page (this is different from the departure dates), then click 'Next >'
- Choose the pages you'd like your text to appear on. If you have different ones for different pages you will need to set up each one individually.
- Choose which tags on the site are relevant. (It will automatically be added to the relevant main last minute and/or offer section, as well as any activity related sections - e.g. walking last minute or family special offer.)
- Click save. You will now see what you've created. The status (in the first box if you've only created one, or in the last column if you have a list) shows whether your text is live yet. They are typically checked and put live the following working day.
Updating or removing text
If you need to remove your text before the end date (e.g. if your departure has been filled), open your text and change the end date to today's date. The end date is the only field you can edit after it has gone live. If you need to change your text or which products/tags it's associated with and it is still pending you can open it and change it as per the steps above. If it is live you must end your current one and start a new one as per the steps above.A note on style
Examples of good names:- All accommodations - availability until Sept
- Spain walking - £100 off bookings before 31 Jul
- BRC Brazil adventure - late availability Jun, Jul, Aug
- Europe trips - £140 off September dates
Examples of good details text:
- Late availability on 19th July and 1st August departures
- 7 nights for price of 6 for stays throughout June (subject to availability)
- 15th June departure now from £489 for 7 nights - save £140
- 2024 departures still at 2023 prices and an extra 10% discount for Responsible Travel clients. No single supplements.
- €75 discount for travellers arriving by train
- £50 off per person for tours that depart before 30 June 2024 - was £760, now £710
- £120 off all bookings made before 31 July
Frequently Asked Questions
What if my offer is ongoing and doesn't have an end date?We don't consider ongoing price reductions, child prices or price ranges as an offer - e.g. if there is always £30 off a £500 holiday, or if child prices are always 10% less than adults, or if winter dates are always 20% cheaper than summer dates. In these cases, please update your page's pricing to show the range or new price.
However, if you always offer free bicycle hire to anyone arriving by train (for example) then this is something we are happy to keep on the site for a long period. Please enter an end date 6-12 months in the future and remember to re-visit your deal before it runs out to extend the end date. The end date is the only field you can edit after a deal has gone live.
The first departure for my late availability is in 2 weeks' time - is that the start date?
The 'going live' date is the date you want your text to start appearing on your page on Responsible Travel. In almost all cases you will use today's date.
How late is late availability?
We class late availability as departing within the next 3 months. You can add a special offer for departures after this time but late availability will not be put live if they are later than this.
Why isn't my text appearing on my page?
It will be 'pending' until approved. We check these and change the status to 'live' each working day. Our site is then updated overnight and new text will appear on the site the next morning (UK time). It may be delayed if it's the weekend, a Bank Holiday or if the wording you've used isn't clear and we have to check it. You can see whether it's live or not by logging in to the console and clicking on the 'last minute & offers' tab, which shows the status as live or pending. If you think it should have gone live already but is still showing as pending please contact your partnership manager. Please note that it is not possible to have more than one late availability /offer text on a particular page at the same time.
What will my page look like?
See our examples below.
Examples
Take a look at these examples:See more examples on our main late availability and offers pages.
